2021 M3 Conference Poster Presentation Abstract Submission

2021 MOBILIZING MEDICAL MISSIONS (M3) GLOBAL HEALTH CONFERENCE

POSTER PRESENTATION ABSTRACT SUBMISSION GUIDELINES

Submission Link: https://www.surveymonkey.com/r/M3Abstract

Mobilizing Medical Missions (M3) is proud to announce a call for poster presentation abstracts for the 6th Annual M3 Conference to be held in Houston, Texas, on Friday, February 19, and Saturday, February 20, 2021.

We welcome abstracts with a focus in Global Health work in the following three categories:

  1. Scientific
  2. Program and Project
  3. Education

This page includes important information regarding due dates and abstract submission requirements and
guidelines, as well as an FAQ at the end, so please read in full.

Important Dates:

  • August 3, 2020 – Call for abstracts opens
  • November 16, 2020* – Deadline for abstract submissions (*NOTE: maximum 50 submissions will be accepted)
  • December 16, 2020 – Notification of status
  • January 4, 2021 – Acceptance of poster presentation status due
  • February 19, 2021 – Poster set-up at M3 Conference
  • February 19-20, 2021 – Poster presented at M3 Conference
  • February 20, 2021 – Poster awards presented

General Instructions, Requirements & Information:

  • Abstracts must be solely the work of the author(s) stated.
  • Any source of funding should be disclosed.
  • Only .pdf files will be accepted.
  • The page size must be U.S. letter.
  • 350 words maximum, not including title.
  • Abstract must include title, author(s), and primary contact with cell phone number and email address.
  • One submission allowed per person.
  • All submissions will be peer reviewed by a project committee, which will select abstracts to be presented as posters.
  • Monetary prizes will be awarded to the 1st and 2nd place poster winners.
  • Please read on for detailed requirements and guidelines for each of the three Global Health abstract submission categories.

Definitions:

  • Global Health: Study, research, education and practice that places a priority on improving the health and achieving equity in health for all people worldwide. Global Health programs and practitioners emphasize meeting pressing global healthcare needs in resource limited settings, both international and domestic.

Category Abstract Submission Outline Requirements & Guidelines*:

SCIENTIFIC CATEGORY:

Note: There should be some ethical clearance such as IRB approval or consent from study subjects.

Required Background & Objectives:

  • Context.
  • Why the study was done, in one or two sentences.
  • Aims/Objectives: State specific aim(s) or hypothesis, if appropriate.

Required Methods:

  • Study Design: Indicate where the study was done – countries and how many centers/hospitals. What was the study design (e.g. case control, case series, cross sectional, randomized controlled). If appropriate, provide information about randomization, masking, and stratification (how were participants allocated to groups? Were participants, investigators, and those assessing outcomes masked to group assignments?).
  • Participants: Who were they? How were they recruited? How many were studied? Were they male or female, children or adults? What were the inclusion and exclusion criteria?
  • Interventions: If appropriate. For example, for drugs, please provide doses, route and schedule of administration.
  • Analysis:
    • What were the primary outcomes; how did you decide on or calculate the number of individuals to be included in the study; what statistical tests did you use? If a randomized controlled trial, was the analysis per protocol or intention to treat, or something else?
    • Details of ethics approval and patient consent. Was informed consent (written or verbal) obtained from the participant or their guardian? Who approved the study?
    • If applicable, please provide registration number and name of trial register.

Required Results/Findings:

  • Provide number of participants assigned and analyzed in each group.
  • Describe outcomes, data, and statistical tests if appropriate. For example, for randomized controlled trials, the actual numbers and percentages for the primary outcome(s), and estimated effect size (e.g. odds ratio) and its precision (e.g. 95% CI). Please report SD for mean values and IQR for medians, and give exact p values unless p < 0.0001.
  • Any important adverse events/side effects.

Required Interpretation & Conclusion:

  • General interpretation of the results and their significance.
  • Outline limitations and strengths of the study.
  • Optional: Explain how your results could be translated into a global health innovation or policy to solve the problem you are addressing in your abstract. Future directions?

Required Source of Funding:

  • List source of funding – if none, write “none”.

 

PROGRAM & PROJECT CATEGORY:

Note: The following is provided as a guideline and not a rule/requirement since a number of the items listed below may not be applicable to all programs/projects.

Background & Objectives:

  • Identify the problem that the program/project is addressing.
  • Program/project timeline and location(s).
  • Why the program/project is in place, in one or two sentences.
  • Program/project’s intervention(s).
  • Primary outcomes of the program/project.

Methods:

  • Program/project goals and desired outcomes.
  • Participants and Stakeholders: how were they selected and/or recruited?
  • Capacity Building and Sustainability: what is the plan and structure in place to encourage viability?

Results/Findings:

  • To date, what are the successes and outcomes achieved?
  • Monitoring and Evaluation results (if conducted).

Interpretation & Conclusion:

  • What are the ongoing challenges?
  • Are there any unmet goals?
  • How are/may future program activities change(d) as a result?
  • Optional: Explain how your results could be translated into a global health innovation or policy to solve the problem you are addressing in your abstract. Future directions?

Source of Funding:

  • List source of funding – if none, write “none”.

 

EDUCATION CATEGORY:

Note: The “Education” category is intended for abstracts relating to the following:

  1. Instructional methodology.
  2. Curriculum and course design.
  3. Assessment/evaluation of educational programs.
  4. Experiential learning in global health.
  5. Administrative issues related to education, including working with university administration and international partners.
  6. The art and science of teaching and learning.
  7. Community/Public Education.
  8. Education in Health Policy or Ethics.
  9. Global Health Education Research.

The “Education” category is not appropriate for abstracts relating to medical or clinical research of which education is only a component of the overall project (use the “Scientific” category) or abstracts relating to global health programs and projects for which education is only a component of the program or project (use the “Program & Project” category).

“Education” category abstracts should only be submitted for educational programs or projects that have been implemented and evaluated in some way.

Required Background & Objectives:

  • Identify the educational initiative, curriculum, or intervention being addressed.
  • State the significance of the educational initiative, curriculum, or intervention.
  • Identify the learning objectives and/or goals of the educational initiative, curriculum, or intervention being described.

Required Methods:

  • Provide a description of initiative (program/curriculum/intervention).
  • Describe the degree of innovation in the topic matter, methods, or perspective of the project.
  • Indicate how the initiative in the abstract thoughtfully builds on existing global health educational and pedagogical methods.
  • Indicate the initiative time period, location of the initiative, participants, and stakeholders.

Required Results/Findings:

  • Describe the evaluation, outcomes, and/or results of the initiative, curriculum, or intervention.

Required Interpretation & Conclusion:

  • Describe the evaluation of the initiative and/or impact and broader implications of initiatives and/or lessons learned.
  • Describe whether the initiative is scalable beyond the institution where the initiative took place or has relevance to teaching methods and practices across borders.
  • Describe the initiative’s potential impact on global health practice, education, and/or policy.
  • Optional: Explain how your results could be translated into a global health innovation or policy to solve the problem you are addressing in your abstract. Future directions?

Required Source of Funding:

  • List source of funding – if none, write “none”

Once you have reviewed all of the aforementioned information and prepared your abstract according to these instructions, requirements and guidelines, please enter your abstract submission at the following link:

Submission Link: https://www.surveymonkey.com/r/M3Abstract

*These category requirements and guidelines were developed using the Consortium of Universities for Global Health (CUGH) abstract submission guidelines 2020.

POSTER PRESENTATION FAQ:

When and where will the Mobilizing Medical Missions (M3) Conference take place?

The M3 Conference will take place on Friday, February 19 and Saturday, February 20, 2021, at Lakewood Church at 3700 Southwest Freeway, Houston, Texas 77027.

When are the abstracts for the 2021 M3 Conference poster presentation due?

November 16, 2020, or once 50 submissions have been received, whichever comes first.

How do I submit my abstract?

Through the “Submission Link” on this page, or click here to access submission link.

Can I make corrections to a submitted abstract?

Yes. To do so, please email your corrected abstract in PDF format to info@m3missions.com no later than November 16, 2020. Also, in the email’s subject line note “Corrected Abstract Submission,” and in the body of the email, please note the primary contact that you submitted your original abstract under.

How and what criteria are used to score and select abstract submissions for poster presentation?

All submissions will be peer reviewed by a project committee, which will select abstracts to be presented as posters. Abstracts that do not address the requirements and follow the guidelines listed under each category noted above (Scientific, Program & Project, and Education) will receive lower scores and therefore have a greater probability of being rejected for presentation.

How and what criteria are used to score and judge the poster presentations to select the 1st and 2nd place winners?

Judges will review the posters and interview the presenters at the M3 Conference on Friday, February 19, between 9:00 p.m.-10:30 p.m. Judges will use a grading rubric to score each poster. The scores will be based on the poster’s content and the presenter(s) ability to answer the judge’s questions. The poster’s content score will be based on how well each presenter met the requirements and guidelines listed under each category noted above (Scientific, Program & Project, and Education). Judges will choose a 1st and 2nd place winner, which will be announced on the Saturday of the conference.

When will I know if my abstract is accepted to present as a poster?

The week of December 16, 2020.

If accepted, what is the medium to present my abstract?

If accepted, your abstract will be presented as a poster. You are responsible for preparing, proofing and printing your poster. Posters should be laid out in landscape style format and not to exceed 3’x4’ (36”x48”) in size. The poster can be smaller, but not larger. Many universities offer printing services, so if you are a student or faculty, check with your institution about their printing services. If you are not affiliated with a learning institution, check with places like Office Depot. We will provide an easel to display your poster on. If your poster is not mounted, we will have 3’x4’ foam board and tacks available to affix it to.

Will I be required to register for the conference?

No and Yes – You are not required to register to submit an abstract, but if your abstract is accepted to present, then you are required to register to attend the conference. All accepted abstract submissions will receive one (1) complimentary conference registration, and the promo code to register for your complimentary registration will be included in your acceptance letter. If you have more than one author/presenter, you will also receive a promo code to take 25% off each of your additional presenters’ registrations. Once you receive your promo code(s), click here to begin your registration.

If my abstract is chosen, at what times and dates will I be expected to be available to answer questions about my poster presentation?

At least one author/presenter should be available to stand by your poster on Friday, February 19 from 9:00 p.m.-10:30 p.m. to answer questions. This is the time when the judges will review the posters. Additionally, posters will be on display on Friday, Feb. 19 from 6:00 p.m.-10:30 p.m. and Saturday, Feb. 20 from 7:00 a.m.-3:30 p.m. You are welcome to stay by your poster during any of these times, but only required during the judging period on Friday.

If my abstract is chosen, are there any special set-up and take-down times and instructions?

Yes, and those details will be included in your acceptance letter.

Will awards/prizes be presented to poster winners?

Yes. Monetary prizes will be presented to and photographs taken of the first and second place winners on Saturday, February 20 (time to be determined). The winners will also be announced in the Saturday Plenary Session, which begins at 1:00 p.m. Conference officials will communicate specific times and locations to winners during the conference via the cell phone number you provided with your abstract submission.

What does “Global Health” mean?

Global Health is the study, research, education and practice that places a priority on improving the health and achieving equity in health for all people worldwide. Global Health programs and practitioners emphasize meeting pressing global healthcare needs in resource limited settings, both international and domestic.

What if my question is not answered here?

If you cannot find an answer to your question on this page, please email your question to info@m3missions.com or call 713.491.5108.

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